Central School District values its school facilities and grounds as vital community resources that foster connection and growth. We welcome district residents and community groups to use these spaces for activities outlined in the Civic Center Act, as we believe these partnerships strengthen our community. While we prioritize district events and school-related activities, other uses will be allocated on a first-come, first-served basis.

We offer conference rooms at our district office, as well as a range of spaces at our seven school sites, including multi-purpose rooms, gymnasiums, and outdoor sports areas. These spaces are available for community events, educational functions, meetings, workshops, and more. Our goal is to provide the community with access to school facilities while ensuring a seamless and professional experience from beginning to end.

The Rental Process

Step 1: Gather Details

Purpose of renting the facility; name of person requesting the rental; company/group information (if any); date(s); times (set-up, start, end, breakdown); number of attendees; type/number of equipment needed, such as tables, chairs, PA system, etc.

Step 2: Fees

Our rental fees vary depending on the location, type of space, and length of rental. Review the fees listed below to determine if our facilities fit your budget. If yes, move on to the next step. Please contact our office if you would like an estimate of the total cost.

Step 3: Submit Your Request

All requests are submitted through our online system, Tandem ( https://central1.tandem.co ). If you need access to Tandem, please contact our office so that we can input your contact information and create your log-in.

When submitting your request through our online system, use the details you gathered from Step 1 listed above to provide us with as much information as possible.

If the date/time you desire is not listed as available on our online system, then this means that the date/time is already reserved for another group, scheduled for a district event, or is not reservable.

Step 4: Be Available For Updates

Once your request is submitted, it will be sent to the site administrator. If tentatively approved at the site level, you may receive an automated email from our online system. After the site's tentative approval, your request will then be sent to our office for review. If you receive an email that needs clarification, please contact our office.

Step 5: Submit Required Documentation

All facility users/rentals are required to submit a Certificate of Insurance (COI). Details about the COI are listed below. Depending on the type of facility usage, you may be required to submit additional documentation, such as, but not limited to, business license, food permit, company/group information, etc.

Step 6: Facility Use Agreement

Once all of the above steps have been completed, a facility use agreement will be created for you to review and sign. The agreement will outline the terms and conditions of the facility rental. The agreement will also detail your responsibilities and our expectations for the use of the facility.

Step 7: Approval

Once you have signed facility use agreement and returned it to our office, we will conduct a final review to ensure that all requirements have been met. Your request will not be considered as "officially" approved until all steps on this webpage have been completed.

Step 8: Billing

Payment of all facility use fees is due 30 days from the invoice date. Billed charges may differ from any estimates due to actual usage and as per the facility use agreement and district policies.

Certificate of Insurance (COI)

All individuals and organizations requesting use of school facilities must submit a Certificate of Insurance (COI) no less than two weeks in advance for all facility rentals.

The COI must contain the following:

• Coverage minimums:

  • Commercial General Liability (GCL) - $1,000,000.00 per occurrence; $2,000,000.00 aggregate. If the use includes athletic activities, the Facility User shall provide evidence that the CGL includes coverage for injuries to athletic participants and should also provide evidence of Participant Accident Insurance.

  • Workers' Compensation/Employer's liability (WC) - $1,000,000.00 per occurrence; $1,000,000.00 policy limit bodily injury by disease; $1,000,000.00 each employee bodily injury by disease. In California, all employers are required to carry workers' compensation insurance, regardless of the size or type of business, including family owned and operated businesses. The only exceptions are for sole proprietors with no employees and some corporate officers or directors who meet specific criteria. This coverage is required if the Facility User has employees as defined by the State of California or the County of San Bernardino or the City of Rancho Cucamonga.

  • Automobile Liability - $1,000,000.00 per occurrence combined single limit for bodily injury and property damage; $1,000,000.00 uninsured motorist; $1,000,000.00 underinsured motorist. If such insurance contains a general aggregate limit, it shall apply separately to this agreement or be no less than two (2) times the occurrence limit and coverage shall include Contractual Liability. This coverage is required if a vehicle or mobile equipment is being used for more than transporting the facility user onto/off district property or in the performance of the obligations of the facility use agreement. The coverage must cover all owned, non-owned, or hired vehicles so used.

  • Sexual Abuse and Molestation (SAM) - $3,000,000.00 per occurrence (may also be known as Childhood Sexual Assault, Sexual Misconduct Liability, Abuse & Molestation, Improper Sexual Conduct). This coverage is required if the facility user will be in the presence of District students. If this coverage is included within General Liability, then the certificate of insurance must clearly indicate that this is included within General Liability coverage.

    
    

• Attached endorsement pages: 

  • Primary, Non-Contributory  

  • Waiver of Subrogation, Waiver of Transfer of Rights on Recovery 

  • Notice of Cancellation to be no less than thirty (30) days via written notice

  • Additional insured: 

    • Central School District (CSD)

    • California Schools Risk Management (CSRM) 

The District reserves the right to modify these requirements based on the nature of the risk, prior experience, prior activities/events, insurance coverage, or other special circumstances. The District may require Special Events Coverage on a case-by-case basis and at the sole discretion of the District.

Facility Fee Schedule

EFFECTIVE JULY 1, 2023

Approved by the Board of Trustees on July 13, 2023
List of facility types updated March 12, 2024

Fair Rental Value Fee shall be charged to religious organizations and to groups using school facilities for entertainment or meetings where admissions is charged or contributions solicited and the net receipts are not expended for the welfare of the students of the District or for charitable purposes (Ed Code 38130-38139 and Admin Reg 1330)

Charges levied for use by organizations/individuals shall be according to the above schedule from the time the facilities are opened for use until completion of the activity, including standby time of school employees assigned to cover the use.

Facility fees will be administratively adjusted annually based on changes in the Consumer Price Index of all items for the Los Angeles area, published by the U.S. Bureau of Labor Statistics for May annually.  Adjustments will be rounded to the closest $25 cents per hour.

Central School District is a tobacco and vape free environment.  No tobacco use or vaping is allowed in buildings, parking lots, fields, or on sidewalks.

Additional policies may be found on the district's Board of Trustees webpage

For more information and/or any questions, please contact the Administrative Assistant in Business Services